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My Profile – Availability

With a few clicks, you can change the availability and how calls to you are configured. You can redirect calls to queues, colleagues, my answering service or announcements.

  • Add call forwarding setup for each availability
  • Use my answering service to give callers more options
  • Show if you are available, busy or absent for your colleagues with availability and presence note

Guide quick links

Approach Available settings


  1. Click on your name at the top right to open your profile
  2. Go to the availability tab


The same settings can be found in the mobile app and personal switchboard:

Available settings


Follow calendar

When enabled, this feature synchronise your availability status in Telia Smart Connect with your calendar. If you have a meeting or appointment marked in your calendar, the system will automatically set your status as unavailable.


Always treat mobile calls as available

With this toggle enabled, calls towards a user’s mobile number will always follow the call settings for status ‘Available’. Calls to a user’s fixed number will not be affected and will follow the call settings for the status the user is currently in.


Availability status

This status setting allows you to manually indicate your current availability. You can choose from various options such as “Meeting,” “Lunch,” “Vacation,” “Busy,” “Gone” or “Gone for the day.” Selecting “Available” means you are present and ready to communicate, whereas the other statuses block calls and inform your colleagues of specific conditions that might affect your ability to respond or take calls.



Add a custom message to your availability that is visible to others via the company directory.


Incoming calls

Set up what should happen for incoming calls for each of your availabilities. Add redirects, announcements for calls depending if you are free or busy in a call.


Connect all direct calls to my phone first

Toggle if you want the call to arrive on your phone before the redirect happens.



Spoken absence where callers will be automatically notified that you are busy and for how long you are busy before your phone starts ringing or the call is forwarded. This is based on the active availability and expiry time.


Audio message

Record a personal audio message. The audio message can be played before your phone starts ringing or the call is forwarded.


My answering service

When using my answering service, you can give callers the choice between being connected to voicemail, the switchboard or a colleague. Here you choose which queues to use for switchboard and colleagues.


Reset to company default

The changes to make to your own profile will override any default settings set by the admin in you switchboard solution. By pressing the “reset” button, you will reset your settings to the company default, configured by your admin.

User Guides

Here you can find user guides connected to the feature topic. If you can’t find what you are looking for here you might find it in our main user guide archive.
User Guides